Ryan White Services Report (RSR)

Beginning January 1, 2009, all Ryan White HIV/AIDS Program grantees and service providers will begin client level data collection for HRSA’s HIV/AIDS Bureau using the new Ryan White Services Report (RSR). The RSR is a data collection and reporting system for reporting information on programs and clients served (Client Level Data).

Submit Your Preliminary RSR for Feedback

The RSR season is upon us. If any part of your program is funded with Ryan White money, you will need to submit an RSR to HRSA at the beginning of 2013 for all of your service data in 2012. Now is the time to review your data so you can be sure that your data is complete and ready for the RSR submission. To help you, we are giving you the opportunity to submit a preliminary RSR to us. We will review your extract and give you feedback so you may make corrections and updates to your data. Your submission WILL NOT BE SENT to HRSA. It is for AIDS Institute use only. Below is a letter from Vida Behn-Chernoff outlining this process. Please download the PDF and follow the instructions included for sumbitting the preliminary RSR. As a reminder, all data submissions to the AIDS Institute must be through the Health Commerce System (HCS). I have posted the instructions for submitting the RSR Extract through the HCS if you are not familiar with this new requirement. Click here for the step-by-step HCS screen shots and instructions.

2012 Preliminary RSR Submission Letter to Provider

(Click HERE for the above letter and the attachment in PDF format)

RSR Completeness Report Review

Below are specific documents that will help you review your RSR data after you have received feedback via the RSR Completeness Report from the AIDS Institute.

Understanding the RSR Completeness Report --This document will explain in detail how you should interpret your agency's completeness report.

How2 Look Up Clients by TC_ID

List of 2012 HRSA RSR Validation Messages (with explanations)

RSR Resources

We have several additional resources that can help you get a better understanding of the RSR and how AIRS captures all the RSR data. Below are downloadable documents for you to reference as you review your data. We also have a video tutorial that will show you how to produce and submit the RSR. Click HERE for our online video tutorials page.

Getting Ready for the RSR

How2 Create the RSR

Instructions (screenshots) for submitting the RSR Extract through the Health Commerce Site (HCS)

Guide to the 2012 RSR Provider Report - Completing the screens in AIRS

Guide to the 2012 RSR--A Question-by-Question Guide to Locate RSR Information in AIRS--v.3

How Poverty Level is Calculated--This link will take you to the US Census website.