Ryan White Services Report (RSR)

Beginning January 1, 2009, all Ryan White HIV/AIDS Program grantees and service providers will begin client level data collection for HRSA’s HIV/AIDS Bureau using the new Ryan White Services Report (RSR). The RSR is a data collection and reporting system for reporting information on programs and clients served (Client Level Data).


Ryan White Funded Agencies: New RSR submission procedures for 2013.


The following letter was sent to all Ryan White funded agencies. This letter outlines the new RSR submissions procedures as required by HRSA.


RSR Provider Letter 2013



Please contact our office at 518-402-6790 if you have any questions. Thank you, and we look forward to working with you on this year's report.


RSR Completeness Report Review

Below are specific documents that will help you review your RSR data after you have received feedback via the RSR Completeness Report from the AIDS Institute.

Understanding the RSR Completeness Report from the AIDS Institute--This document will explain in detail how you should interpret your agency's completeness report.

How2 Look Up Clients by TC_ID


RSR Resources

We have several additional resources that can help you get a better understanding of the RSR and how AIRS captures all the RSR data. Below are downloadable documents for you to reference as you review your data. We also have a video tutorial that will show you how to produce and submit the RSR.

Getting Ready for the RSR Video Tutorial

How2 Create the RSR

Guide to the RSR Provider Report - Completing the screens in AIRS

2014 AIRS Services Grouped by RDR Mapping

Guide to the 2014 RSR--A Question-by-Question Guide to Locate RSR Information in AIRS (Updated November, 2014)

How Poverty Level is Calculated--This link will take you to the US Census website.


Additional RSR Resources from HRSA

The resources below are published by HRSA to help providers prepare for the RSR.

A Preview of the New RSR Web System

Introduction to the RSR Client-Level Data Elements

Common RSR Challenges: Clarifying the RSR Reporting Requirements

HRSA Target Center--Tools for the Ryan White Community

The official HRSA 2014 RSR Instruction Manual

The RSR Technical Assistance Brochure

RSR Data Dictionary v.3.2

HRSA Ryan White Part B Manual--This Manual is a tool to assist in the implementation of Ryan White Part B activities in States. The manual contains information, including references, links, and resources to aid in the understanding of the Ryan White Part B program including the administration, planning, and delivery of care and treatment services to persons living with HIV. Grantees are encouraged to share the manual with subgrantees, consortia, and other key stakeholders as necessary.