News

August 10, 2015

HIV Intensive Preceptorship Program

The Mount Sinai Institute for Advanced Medicine – CEI HIV/HCV Center for Excellence is proud to debut its HIV Intensive Preceptorship Program!

This 2-day clinical education program (October 28-29, 2015) provides an intensive experience for practicing clinicians (e.g. physicians, physician assistants, nurses, nurse practitioners, dentists, and pharmacists) in New York State. Through a combination of didactic sessions and experiential training, clinicians are able to enhance their HIV prevention, treatment, and care knowledge and competence to better serve their patients.

All clinical experience shadowing will take place at a Mount Sinai affiliated clinic located in Manhattan, NY. Accepted applicants from upstate New York will be provided with an honorarium to assist with transportation and lodging expenses.

For more information, please click HERE or contact Naomi Harris.

 

August 5, 2015

Getting Ready for the RSR--2015

As most of you know, the RSR reporting scope has changed from Funded to Eligible starting in 2015. To help providlers understand what this change is all about and how AIRS will handle this change, we had put together a presentation for our users at our July NYC User Group Meeting as well as our July User Group Webinar. Below is a link to the slides (in PDF) shown during those presentations.

RSR: Funded to Eligible Scope--What You Need to Know

As we approach the end of the year, we will have more information about the 2015 RSR, so be sure to check our RSR page for more updates.

 

June 24, 2015

Defining the Experienced Hepatitis C Provider

The components below were developed by the New York State Department of Health AIDS Institute’s Hepatitis C Clinical Guidelines Committee to define those healthcare providers who are qualified to prescribe hepatitis C antiviral therapy. Clinical experience and appropriate continuing education are both important to ensure that HCV medications are prescribed safely and correctly and that all patients receive the highest quality of care. Providers must meet all three criteria.

Clinical Experience

Management AND treatment of at least 10 patients with HCV infection within the past 12 months, or management and treatment of 10 patients with HCV infection in partnership (defined as consultation, preceptorship, or via telemedicine) with an experienced HCV provider who meets the above criteria.

Continuing Education Expectation

At least 10 HCV-related CME credits in the last 12 months.

Licensure

A current, valid MD, DO, PA, or NP New York State license.

For more information, please visit the HIV Clinical Resource website.

 

May 27, 2015

Protections for People Living with HIV/AIDS under the NY State Human Rights Law

Come learn about the rights of people living with HIV/AIDS in the State of New York. The NYS Division of Human Rights (DHR) launched a statewide outreach campaign for HIV/AIDS service providers, advocacy groups, and those living with HIV/AIDS in 2014. The campaign educates our communities on the provisions of the New York State Human Rights Law that protect persons with HIV/AIDS, and DHR’s enforcement of those provisions. 

John Herrion, the Director of Disability Rights for the DHR was in several cities across upstate NYS in 2014 and the first part of 2015.  He’s now starting his NYC-based presentation series. His NYC-based presentation will take place in two locations:

Brooklyn
Thursday, June 18, 2015
10 AM to 12 Noon
55 Hanson Place, First Floor Conference Room
Brooklyn, NY 11217

This event is free and open to the public. Pleaser RSVP to John Herrion or call 718-741-8332.

Harlem
Thursday, June 25, 2015
10 AM to 12 Noon
Adam Clayton Powell, Jr. State Office Building
163 West 125th Street, 2nd Floor, Art Gallery Room
NY, NY 10027

This event is free and open to the public. Pleaser RSVP to John Herrion or call 718-741-8332.

 

May 13, 2015

Quality Improvement 101 Training

Free Training for AI providers! The Office of the Medical Director at the AIDS Institute is pleased to announce the upcoming “Quality Improvement 101 Training,” which will cover the basic concepts and methods of quality improvement (QI). This training is designed to introduce and prepare participants for quality activities and will provide staff who may not be familiar with quality management a general background on the principals of quality improvement; building the quality team; the Plan Do Study Act (PDSA) cycle; consumer involvement; performance measurement, and available quality resources.

This training is intended for those who are new in an organization/program and who may not be familiar with QI principles, those who will be participating in QI activities, or any interested program staff. We would like you to consider asking consumers who are active in your program’s Community Advisory Board (CAB) to attend this training as well.

The “Quality Improvement 101 training” is scheduled for May 29, 2015 and June 12, 2015, from 9:30 a.m. to 4:00 p.m. at Las Americas, 55 Exchange Place, 5th Floor, New York, NY 10005 in the Wall Street area of lower Manhattan.

To register for training, please choose one (1) of the dates below and register for the training by clicking on the link below for the training date of your choice:

Friday, May 29, 2015

Friday, June 12, 2015

April 24, 2015

Pre-Exposure Prophylaxis (PrEP) Conference

Thursday, June 25th
9:00am-1:00pm
Bronx Zoo
2300 Southern Boulevard, Bronx, NY 10460
Register here: http://prepconferencebronx.eventzilla.net/

This free ½ day conference will focus on the Centers for Disease Control and Prevention guidelines for PrEP, the New York State Department of Health PrEP guidance, patients who may benefit from PrEP, challenges in managing patients in various practice settings, as well as organizational and psychosocial considerations for providing PrEP.

This training is open to New York State clinical providers, such as physicians, physician assistants, nurses, nurse practitioners, dentists, and pharmacists.

On-line registration is required. Seating is limited!


April 13, 2015

AIRS Version 8.9.760 Now Available for Download

The AIRS Upgrade to Version 8.9.760 is now available for download on the Netsmart Customer Support Website at https://airs.freshdesk.com.    

It is recommended that ALL agencies using AIRS run the most recent version of the software. Therefore, all agencies should perform this upgrade ASAP!!!
 
Included in this upgrade are improvements, fixes, and changes including the following items:

DRUG REGIMEN HISTORY-  REDESIGNED SCREEN!

Contains records previously entered in Drug Therapy History as well as past and current ARV, PrEP, and PEP drug regimens.

CLIENT LIST OF UPDATE TICKLER STATUSES-  NEW REPORT!!!!

This report will allow users to generate a list of all “Active” Clients and their Verification Status for each Client History in a grid-like format.

NEW ENCOUNTERS!!!

Within the Service Category,(00051) Hepatitis C Care and Treatment Services, the Encounters (313) Linkage to HCV Care and Treatment and (314) Re-Engagement in HCV Care and Treatment have been added.

REFERRAL TRACKING

The referral service (240) PrEP(Pre-exposure Prophylaxis) has been added to the Referral Category (100) Medical / Health. The referral service (250) PEP (Post-exposure Prophylaxis) has been added to the Referral Category (100) Medical / Health

 
See the Release Notes for full details 
 
Installation Instructions:

-------------------------- 
1) Log into Netsmart Technologies' Customer Support:  https://airs.freshdesk.com -- A login and password will be required.  If you do not know your login, please contact: airssupport@defran.com

2)  From the Solutions Menu -> AIRS Knowledge Base ->AIRS Release Packages 

3) Locate/download the following files:

  • AIRSvu8_9_760.zip

(This is the version upgrade file.)

  • AIRS v8.9.760 Upgrade Instructions  (UpgInstruct89-760.pdf)

(This document will detail the steps necessary to upgrade to version 8.9.760.) 

  • Release Notes to AIRS v8.9.760 upgrade package (Release Notes_v89-760.pdf)

(Contains V8.9-760 Release Notes complete with detailed descriptions of additions, changes, and corrections)  

Please print/read the upgrade instructions. (Upginstruct89-760.pdf).
This document will provide you step by step instructions to successfully install this upgrade.  
 
We ask that you send the upgrade confirmation to Netsmart Technologies to let us know that you have successfully upgraded your system.  Confirmations printed to PDF can be sent in as support tickets to https://airs.freshdesk.com.

We keep a log and forward this to the AIDS Institute so everyone knows where each agency is in terms of the version.

If you have questions, require additional information, or need to report an issue, please contact us at: Netsmart Technologies AIRS Support 
Internet: https://airs.freshdesk.com (Login & Password Required) 
Email: airssupport@defran.com  
Phone: (212) 727-8342 Option #1


April 8, 2015

LGBTQI Healthcare Across the Generations

Sponsored by the Univesity of Rochester School of Medicine
Date: April 24, 2015

Lesbian, gay, bisexual, transgender, questioning and intersex (LGBTQI) individuals have unique health experiences and needs. While many focus on LGBTQI as one group, each population within this group of sexual and gender minorities has specific health care needs, challenges and barriers to care. A recent Institute of Medicine Report, The Health of Lesbian, Gay, Bisexual and Transgender People, Building a Foundation for Better Understanding (March 2011) highlights the heathcare disparities encountered by LGBT individuals and calls to action researchers, educators and clinicians to collect the data needed to better understand and address the needs of LGBT individuals.

The one-day LGBTQI conference is intended to educate physicians, medical providers (including medical students, residents, fellows, nurses, social workers, etc.) and the community about the unique needs of all LGBTQI patients.

For more information and to register, click HERE.

 

April 8, 2015

Medication Access Contact for Consumers and Providers

We are pleased to inform you that the Medication Access Contact has been launched by the Office of the Medical Director at the AIDS Institute in response to suggestions made during the joint HIV Quality of Care Clinical and Consumer Advisory Committee meeting.

The Medication Access Contact is an email address to which providers and consumers can voice complaints and concerns regarding any challenges they are having regarding access to HIV medications. Please encourage providers and consumers to write to MedicationAccess@health.ny.gov if they or their patients are experiencing access/availability problems, such as any interruptions in receiving prescribed medications; or any difficulty with accessing medications, prior authorizations, or mail order medications.

The goal of the Medication Access Contact is to connect anyone experiencing problems to the appropriate areas within the New York State Department of Health for assistance. In addition, knowing these issues will enable the NYS Health Department to better understand the challenges patients are having related to accessing HIV medication.The responses to these concerns will not involve providing case management for patients.

We also hope the Medication Access Contact will help us better understand the scope of the challenges patients are having in accessing HIV medications in order to clarify issues related to access, in order to troubleshoot and identify potential areas for policy change.

For your convenience, we have made a flyer outlining the use the purpose of the Medication Access Contact. Click HERE for a copy. Please distribute this flyer widely so both consumers and providers are aware of this new resource.

Please note, if any consumers are having difficulty with access to Hepatitis C medications and they are covered by Medicaid, they should write with inquiries to PPNO@health.ny.gov.

 

April 7, 2015

LGBT Health: Beyond the Epidemic

Dates: July 13-15, 2015
Location: Troy, New York (Hilton Garden Inn)

This conference will feature two symposiums. The first symposium will address transgender health disparities and will begin on the evening of July 13 and continue all day July 14, 2015. The second symposium will focus on the intersections of LGBT Health, Human Services (HHS), and LGBT HIV Services. This symposium will take place on July 15, 2015. Registration for one or both symposiums is being coordinated by our co-sponsor, Empire State Pride Agenda. Click HERE to register.

There will be no registration fees. A limited number of travel scholarships for individuals, based on financial need, will be available and can be requested when you register. Organizations funded by the AIDS Institute will be expected to cover their own travel and lodging costs.

 

April 2, 2015

Guide to Completing the LGBT Fields in AIRS

Many AIRS users have asked the AIDS Institute for clarification on how they should collect data for the new LGBT fields. We now have detailed guidance on how providers should complete the LGBT fields in AIRS. The document is posted on the Frequently Asked Questions (FAQ) page, but you can download it directly by clicking HERE.

 

April 1, 2015

Clinical Guidelines for Prescribing Post-Exposure Prophylaxis (PEP)

The linked letter below is from Dr. Bruce Agins of the NYSDOH AIDS Institute highlighting the updated 2014 clinical guidelines for prescribing post-exposure prophylaxis (PEP), and lists additional resources that support the provision of PEP. The aim of this letter is to encourage clinical providers across NYS to be vigilant in identifying cases where PEP may be prescribed to prevent HIV infection; a critical step in ending the epidemic in New York.

Click HERE for the letter from Dr. Agins.

 

March 2, 2015

FREE Training: Addressing Trauma among Black and Latino Gay Men and MSM

Trauma has a pervasive impact on an individual’s mental health, particularly if an individual lives within a community also impacted by trauma. Black and Latino gay men and men who have sex with men (MSM) are exposed to disproportionate rates of trauma, ranging from verbal harassment to physical violence, including sexual assault. Traumatic events may relate to both their racial and sexual identities. It is important for health and human services to be trauma responsive at all points of entry into care and to take steps to avoid re-traumatization of clients as they access services. 

This half-day training will help health and human service providers to recognize trauma in their clients and to take steps towards providing trauma-informed care.

 As a result of this training, participants will be able to:

  • Recall how exposure to trauma may impact the health and mental health of Black and Latino Gay Men and Men who have Sex with Men
  • Recognize trauma responses in Black and Latino Gay Men and MSM
  • List steps to create a safe program environment
  • Distinguish between appropriate and inappropriate follow-up questions for clients
  • Identify when and how to make referrals for on-going support.
  • Recall how to maintain appropriate boundaries with clients
  • Identify strategies for self-care for providers when addressing trauma with their clients.

Prerequisite: This course will cover some advanced material.  Prior training on trauma or working with Black and Latino gay men is recommended but is not a strict requirement.

Target Audience: Non-physician health and human service providers who work with young gay men and YMSM

Upcoming Dates

3/3/2015--9 am - 12:30 pm--NYC-- Click here to register
3/12/2015-- 9 am - 12:30 pm--NYC-- Click here to register
3/19/2015--9 am - 12:30 pm--Queens-- Click here to register

 

February 17, 2015

FREE Training on Supporting and Promoting PrEP

The following training is open to staff at CBOs who work in HIV Prevention

Role of CBOs in Promoting Pre-Exposure Prophylaxis for HIV (PrEP)

March 3rd (9 am to Noon)--New York City

March 12th (9 am to Noon)--Albany

March 27th (9 am to Noon)--New York City

Pre-exposure prophylaxis (PrEP) is an important addition to the HIV prevention toolbox, especially for individuals at highest risk of acquiring HIV.

This half-day training will prepare a wide range of staff who work in CBOs, and other support services providers, to educate their communities about PrEP, work with clinical providers to expand access to PrEP and provide support to clients who are taking PrEP.

As a result of this training, participants will be able to:

  • Deliver culturally relevant educational messages about PrEP to clients who may benefit from this intervention;
  • Discuss the efficacy of PrEP in terms that clients can understand;
  • Refer clients to a host of NYS, NYC, national and local resources regarding PrEP;
  • Identify resources to assist clients with reimbursement for PrEP medication, medical appointments, HIV/STD testing and other prevention tools such as condoms, sterile syringes, etc.; 
  • Integrate messages about PrEP into HIV/STD testing and other prevention services offered by the organization;
  • Assist clients on PrEP with behavioral counseling and support daily adherence to the medication;
  • Partner with local providers that prescribe PrEP to promote easy access to PrEP. 

Registration is required.

Registration Link: http://hivtrainingny.org/Account/LogOn?crs=1305

 

February 12, 2015

FREE Training and Education Opportunities for Clinical Providers

Below are free seminars and conferences sponsored by the HIV, HCV & STD Clinical Education Initiative

The Role of the Primary Care Clinician in HIV Care Treatment for Hepatitis C: New Tests, New Drugs & New Recommendations

Thursday, April 16th
6:00pm-8:00pm
PS Restaurant
100 Rano Blvd,Vestal, NY 13850
Register here: http://hepcbinghamtonmeeting.eventzilla.net/

Thursday, May 21st
6:00pm-8:30pm
Justin’s Tuscan Grill
64 Yorktown Circle, East Syracuse, NY 13057
Register here: http://hepcsyracusemeeting.eventzilla.net/

These free evening events will focus on the epidemiology of HIV/AIDS and Hepatitis C (HCV), modes of transmission, signs and symptoms, laboratory testing and diagnosis, as well as therapeutic regimens and monitoring plans.

This event is open to New York State clinical providers, such as physicians, physician assistants, nurses, nurse practitioners, and pharmacists. On-line registration is required as space will be limited.

Pre-Exposure Prophylaxis (PrEP)

Long Island and Bronx Dates

Saturday, April 18th
9:00am-1:00pm
Islandia Marriott Long Island
3635 Expressway Drive North, Islandia, NY 11749
Register here: http://prepconferencesuffcnty.eventzilla.net/

Saturday, May 16th
9:00am-1:00pm
The Garden City Hotel
45 7th Avenue, Garden City, NY 11530
Register here: http://prepconferencenassaucnty.eventzilla.net/

Thursday, June 25th
9:00am-1:00pm
Bronx Zoo
2300 Southern Boulevard, Bronx, NY 10460
Register here: http://prepconferencebronx.eventzilla.net/

These free ½ day conferences will focus on the Centers for Disease Control and Prevention guidelines for PrEP, the New York State Department of Health PrEP guidance, patients who may benefit from PrEP, challenges in managing patients in various practice settings, as well as organizational  and psychosocial considerations for providing PrEP.

These conferences are open to New York State clinical providers, such as physicians, physician assistants, nurses, nurse practitioners, and pharmacists. On-line registration is required as space will be limited.  


New York State 2015 Clinical Conference on HIV and Hepatitis C:
Bending the Curve in Prevention, Treatment, and Care

Friday, May 1st
RIT Inn & Conference Center
5257 West Henrietta Road, Henrietta, NY 11467

This free conference will focus on the clinical and public health aspects of HIV, HCV, and STDs. Additionally, this conference is open to New York State clinical providers including physicians, physician assistants, nurses, nurse practitioners, dentists, and pharmacists.

Register here: http://hivhcvconference2015.eventzilla.net/

Questions? Contact Robert Walsh at rwalsh@chpnet.org or
212-636-1315.

 

January 14, 2015

AIRS Upgrade Version 8.9.725 Released

On behalf of the New York State Department of Health, AIDS Institute, Netsmart Technologies is pleased to announce that the AIRS Upgrade Version 8.9.725 is now available for download from the Netsmart Customer Support site at https://airs.freshdesk.com.    

This upgrade includes several modifications and updates that will impact the 2014 Ryan White Services Report/ Extract (RSR). For this reason, agencies that will be submitting the 2014 RSR must perform this upgrade.  
 
It is recommended that ALL agencies using AIRS run the most recent version of the software. Therefore, all agencies should perform this upgrade ASAP.

Included in this upgrade are improvements, fixes, and changes including the following items:   

 AIDS INSTITUTE EXTRACT

  • Client-Program/Funding restrictions have been removed which will reduce the processing time of the AIDS Institute Extract. 

STAFF INFORMATION

  • Programming has been completed to require staff to have unique login names and passwords.
  • Existing staff with the same password as other staff will be required to change their password upon the next login.
  • Staff with the same Login Name are also identified and are required to be changed.

System Administrators will need to update staff that have the same login name. (See the Release Notes for full details)

INSURANCE INFORMATION

  • The check box New York State of Health Marketplace has been added. It is not a required check box and can be used with all providers to designate plans purchased through the marketplace.  

For all records previously identified with the Insurance Provider, New York State of Health Marketplace, a post upgrade step will automatically check off this box. 

Note: Insurance records should be reviewed and updated to better reflect this new structure. (See the Release Notes for full details) 

SERVICE ENCOUNTER/SESSION ENCOUNTERS

  • (00053) Linkage, Retention, & Adherence Services
  • (00054) PrEP/PEP Services 
  • (00055) PrEP/PEP Education

Note New Service Categories! Along with all of the associated encounters and services! (See the Release Notes for full details) 

Installation Instructions:  

Log into Netsmart Technologies' Customer Support:  https://airs.freshdesk.com (A login and password will be required.) If you do not know your login, please contact: AIRS Support, airssupport@defran.com.

From the Solutions Menu -> AIRS Knowledge Base ->AIRS Release Packages 

Locate/download the following files: 

  • AIRSvu8_9_725.zip (This is the version upgrade file.) 
  • AIRS v8.9.725 Upgrade Instructions  (UpgInstruct89-725.pdf) This document will detail the steps necessary to upgrade to version 8.9.725.
  • Release Notes to AIRS v8.9.725 upgrade package (Release Notes_v89-725.pdf) Contains V8.9-725 Release Notes complete with detailed descriptions of additions, changes, and corrections.

Please print/read the upgrade instructions. (Upginstruct89-725.pdf)This document will provide you step by step instructions to successfully install this upgrade.  

We ask that you send the upgrade confirmation to Netsmart Technologies to let us know that you have successfully upgraded your system. Confirmations printed to PDF can be sent in as support tickets to http://airs.freshdesk.com. We keep a log and forward this to the AIDS Institute so everyone knows where each agency is in terms of the version.   

If you have questions, require additional information, or need to report an issue, please contact us at:

Netsmart Technologies  AIRS Support 
Internet: https://airs.freshdesk.com 
(Login & Password Required) 
Email: airssupport@defran.com  
Phone: (212) 727-8342 Option #1

 

January 13, 2015

New Webcast for Ryan White Funded Providers: Understanding the Eligibility Scope Requirememt for 2015 RSR Data

Event Date: Wednesday, January 28, 2015 - 2:00pm to 3:00pm EST

To register for this FREE webinar, click HERE.

Starting with the 2015 calendar year data collection period, Ryan White providers will report data on all clients who received services eligible for Ryan White funding, regardless of the actual funding source used to pay for those services.

If you are a provider who receives Ryan White funding, you ought to attend this webinar.

The webcast will provide an overview of the 2015 data reporting change from funded scope to eligible scope and how that will impact the RSR.

 

January 8, 2015

Monthly User Group Meetings Resumes

Happy New Year! I hope everyone had a good holiday! Just want to remind everyone that our monthly user group meetings will resume starting this month. For more information and dates and meeting locations of our meetings, click HERE.